Streamline Your Operation…

Whether you're looking for a better solution in Camper, Staff, or Alumni Management, CampSite brings you modules to streamline and increase the efficiency of running your business. Designed by Camp Directors for Camp Directors, CampSite's features and functionality take the stress out of managing your camp! Click on a feature below to see screenshots and learn more about camp management with CampSite!

Core Features

Online Camp Registration

Online Camp Registration
Online Camp Registration

Give parents the ability to quickly and easily enroll campers online and reduce paperwork all around.

With our customized enrollment process, easily create enrollment options, ask questions, display necessary waivers & forms, offer additional "extras", as well as collect payment and electronic signatures. There is also the option to set demographic and conditional logic restrictions, so parents will only see the sessions that are available to their children. Enrolling for camp has never been more intuitive.

Additionally, follow up with those families who aren’t quite ready to enroll and those just looking for more information with integrated Request for Information (RFI) forms and Lead Tracking tools. 

  • Enrollment Options
  • Enrollment Options
  • Enrollment Options
  • Enrollment Options

Parent Dashboard

Parent Dashboard
Parent Dashboard

Families can manage their whole camp experience in one place with Campsite’s Parent Dashboard!

Streamline the process by allowing parents to enroll their campers, fill out forms with ease, and even make payments directly through their dashboard. Parents are also able to log into their dashboard at any time to update existing contact information, so camps will always have all the most accurate camper information. The parent dashboard provides families with a quick and easy experience all around!

With the ability to log in to the Parent Dashboard year after year and simply update any necessary information, re-enrollment will be a breeze for both parents—and camps! 

  • The Parent Dashboard gives families the ability to manage their entire account, in one place.
  • Parents can upload pictures of their children and add new campers to their family as needed.
  • Parents can manage all of their personal contact information directly on the Parent Dashoard.
  • The Parent Dashboard gives families the ability to manage their entire account, in one place.

Advanced Reporting

Advanced Reporting
Advanced Reporting

The ultimate flexibility and insight into valuable camp data—accessible on your terms. Send an email blast, export data to Excel, edit data en masse, add financial transactions for multiple families at once, or simply print documents and mailing labels.

Create customized reports to suit your unique camp needs with the ability to add or remove any fields or filters to report on every camper and camp operation in real-time. Admins can even save reports for later use and receive updates on changes to report results on a daily, weekly, or monthly basis.

  • Create and save as many custom Advanced Reports as you need, whenever you need them.
  • Create and save as many custom Advanced Reports as you need, whenever you need them.
  • Add fields to your Advanced Reports.
  • Filter your Advanced Reports based on any criteria you define.

Billing & Financial Suite

Billing & Financial Suite
Billing & Financial Suite

Accounting for camps has never been simpler. Create customizable payment schedules to automatically invoice parents and batch process credit cards or e-checks for specific programs in a few uncomplicated clicks. Present transactions on a family’s profile in a clear cut and easy to understand format so no payment slips through the cracks. Additionally, CampSite’s comprehensive built-in financial reporting will take the guesswork completely out of reconciling your records and will allow you to quickly see how much revenue has been generated. Finances just became painless.

  • The Financial Dashboard gives you access to Financial Settings, Auto Pay Batches and Financial Reports.
  • Invoicing & Auto Pay gives you the ability to Generate and Send Invoices, and Process Payments en masse for all your families.
  • View an individual family's Financial History, by year, on their Family Profile Page.
  • The Financial Dashboard gives you access to Financial Settings, Auto Pay Batches and Financial Reports.

Forms

Forms
Forms

Creating and accepting forms has never been easier! Reduce paperwork and administrative time with CampSite's online web form solution. Fully integrated across every dashboard, parents and staff alike can log into their account, complete required forms, and save for future reference—all in one easy to access place.

Prefer hardcopies? Effortlessly print form submissions, individually or collectively, to have on hand. Additionally, built-in reporting makes it easy to quickly view the status of completed forms, so a pending document never goes unnoticed.

  • Parents can easily see what forms need to be submitted for each of their campers.
  • Custom Camp Forms
  • Custom Camp Forms

Email & Communication Tools

Email & Communication Tools
Employee Time Clock

Effortlessly stay in touch with families, campers, staff, and alumni. Our tools give you the flexibility to customize and save email templates, create unique email signatures, insert merged fields, create paper mailings, print labels and much more.

We also offer the ability to monitor email engagement—whether you send an email to a single person or a thousand—with open and click-through statistics and deliverability rates to better understand what content truly resonates.

Seamless Website Integration

Seamless Website Integration
Seamless Website Integration

Create a streamlined web experience for your parents, campers, and staff.  We "skin" all your front-facing pages to match the exact look and feel of your website. Throughout the entire camper registration and staff application process—and even beyond into the Parent and Staff Dashboard—your camp family will feel like they never left your site.  All you need to do is post the page links we provide, and you're done! No extra web development knowledge needed.

Take your website integration a step further with Google Analytics to better understand your user's experience. Embed your camp's Google Analytics tracking code throughout your CampSite system so you can follow customers from discovery to decision.

  • First Time Family Enrollment Form
  • Request for Information Form
  • First Time Family Enrollment Form
  • First Time Family Enrollment Form

Profile Pages

Profile Pages
Profile Pages

Manage individual families, campers, staff, and alumni with CampSite’s easy-to-use Profile Pages! With a clean design and simple to learn interface, Profile Pages allow you to view and manage information in a user-friendly and intuitive way.

Camper Lead Management & Analytics

Camper Lead Management & Analytics
Camper Lead Management & Analytics

Each interaction with a new camper lead tells a bigger overall story in evaluating performance year over year. See what’s happening in every aspect of your lead capture efforts in real-time to help make smarter decisions about where to allocate budget and resources to attract new leads. With CampSite’s lead tracking, management, and analytics tools staff can quickly access the most recent camper leads, evaluate which geographic areas are attracting the most interest, assess lead trends, review the number of leads received month over month and enrollment conversion rates to drill down into what is effectively working. Never be in the dark about leads again.

  • Camper lead tracking shows you how many leads you’ve received over the last four months.
  • Compare camper leads, enrollments, and charges month-to-month and year-to-year.
  • The Camper Dashboard gives you a snapshot of your ten most recent camper leads, birthdays and upcoming reminders.
  • Increase camp registration by evaluating your geographic hot-spots with the Family Radar.

Bunking Board

Bunking Board
Bunking Board

Organize your campers and staff into groups for each session of camp with CampSite's Bunking Board. Assign campers during registration or simply drag-and-drop as needed.

User Management & Email Notifications

User Management & Email Notifications
User Management & Email Notifications

Add as many user accounts as needed for full-time and seasonal employees with the unlimited capacity for CampSite users. Whatever level of employment staff may be, camps are able to control and manage user access ensuring employees will only see what they need to and nothing else!

In addition, CampSite delivers user-specific email notifications to ensure individual employees will always be aware of changes occurring in your database—and be able to take the appropriate actions. Easily set notifications for every time specific events of your choosing arise, including when a new camper lead is created, when forms are submitted, and more!

Core Features

À La Carte Features

Medical Management

Medical Management
Medical Management

Manage camper medication deliveries or simply log health incidents for your campers. Developed in conjunction with top-ranked pediatricians from NYU hospitals—who also happen to be camp doctors and parents—our Medical Management Suite allows you to efficiently maintain and collect camper medical information including medications, allergies, immunization records, and more.

Optimized for a mobile interface, swiftly log medical information on the goallowing all medical history to be safely stored and quickly accessible right at your fingertips. For further camper insight, seamlessly track medical data through our advanced reporting system. 

Our medical module also helps you remain HIPAA Compliant, with restricted access to medical information on a per-user basis, while making parents feel comfortable that their child’s medical needs are being met.

  • Medication Delivery Tracking
  • Health Center Visit Logging
  • Camper Medical History

Attendance

Attendance
Attendance

CampSite has you covered whether you want to know which campers are present or absent from camp, have been dropped off by the bus, picked up by a parent, or simply to check campers in and out of activities. With a mobile-friendly interface, simply set up your checkpoints and track campers arrival and departure from any location or transportation method. For additional ease, set up an attendance kiosk where parents can enter their personalized attendance PIN to check their camper in or out of camp on their own.

  • Attendance Logging
  • Camper lead tracking shows you how many leads you’ve received over the last four months.

Transportation Management

Transportation Management
Transportation Management

There’s no doubt that managing transportation is an overwhelming task. Ease the daily chaos with a system flexible enough to tackle any challenge. Camps can create unique bus schedules and even quickly update routes when those last-minute setbacks reveal themselves. Seamlessly coordinate bus schedules with parent pick up and drop off, airport runs, and more while consistently tracking attendance so every camper is accounted for.  Always stay in the loop without the feeling of being in one.

Camp Today - Photo & Video Blog

Camp Today - Photo & Video Blog
Camp Today - Photo & Video Blog

Let your camp parents experience camp like never before with Camp Today! Accessed directly through the Parent Dashboard, parents can download pictures, watch videos and even grant access to extended family members. It’s a front row seat to the camp experience! Camp Today is the ultimate way to keep your parents connected and engaged while camp is in session.

New! CampSite's facial recognition technology automatically sends families photos of their campers during the summer, taking the work out of sorting through hundreds of photos each day and putting smiles on parent's faces!

  • Camp Today - Photo & Video Blog
  • Camp Today - Photo & Video Blog

Camp Today - Parent to Camper Communication

Camp Today - Parent to Camper Communication
Camp Today - Parent to Camper Communication

CampSite's Parent to Camper Communication allows parents to quickly and easily send messages to their campers directly from the Parent Dashboard! Give parents the option to choose a fun theme and font for their message, and grant access to extended family members to send messages as well! When it’s time for “mail call” at camp, printing messages by division or bunk is quick and easy.

Activity Scheduling

Activity Scheduling
Activity Scheduling

At the end of the day, it’s all about the camper experience. Our cutting-edge technology gives camps the power to effortlessly assign a camper’s activities in advance or let them choose their activity on the spot.

With our intuitive drag-and-drop technology and tablet compatible interface, camps can schedule or adjust activities for groups, individual campers, and staff members at a moment’s notice. Quickly generate daily and weekly schedules for activity specialists, assignment reports for campers and staff, and frequency reports to track popular activities—saving the activity scheduling team hours each day and ensuring each camper has a full schedule ahead of them.

  • Camper Elective Activity Scheduling

Phone Call Scheduling

Phone Call Scheduling
Phone Call Scheduling

The time-consuming task of manually scheduling phone calls is a thing of the past. Painlessly create available call slots and allow parents to book calls for their children directly on the Parent Dashboard. Whether running a one-week or full-season overnight program, scheduling and tracking phone calls for campers has never been simpler.

Staff Recruiting Management

Staff Recruiting Management
Staff Recruiting Management

Find and hire the right team with one simple-to-use solution. CampSite streamlines the hiring process through quick submission and retrieval of applications and provides straightforward web-based access to review incoming applications at any time. Easily track pending applicants through our staff lead browser, dive deeper into an application on the staff profile page, record interview notes, contact references, and generate a contract to hire the best fit all with the click of a button.

Text Messaging

Text Messaging
Text Messaging

Reach parents on a whole new level using the one thing they never leave home without—their mobile phones!

Store up to 4 mobile numbers per family and give parents the opportunity to opt-in or out at their leisure. Customize messages by including Merge Fields and send text messages en masse from the CampSite Dashboard without breaking a sweat. We will even designate a unique local telephone number, so parents will always know the message is related to camp. 

  • Text Message Tab, house texts sent to family and replies sent by families, reply to families directly

Conference and Retreat Center Management

Conference and Retreat Center Management

Do you open your camp facilities for retreats and conferences in the off-season? Look no further than CampSite! Easily rent and track dates, capacities, and quantities of your facilities and equipment so you know exactly what is available at all times. Group popular features to create and offer packages for even greater ease.

CampSite’s Conference and Retreat Center Management tools will bridge the gap between your in-season & off-season programming to create the only year-round camp management solution on the market.

À La Carte Features